Ensuring ACA Compliance with Ease: The Role of ACA-Track in Simplifying the Process

Staying compliant with the Affordable Care Act (ACA) is a monumental task for employers, but it doesn't have to be overwhelming. With the right tools and support, businesses can ensure they meet ACA requirements while saving time and reducing risk. ACA compliance isn't just about filing paperwork; it's about tracking hours, monitoring employee eligibility, and providing accurate reports to both the IRS and healthcare exchanges. Fortunately, ACA-Track offers an all-in-one solution that streamlines the process and helps businesses stay on track with their ACA obligations.

The Complexities of ACA Compliance

The Affordable Care Act (ACA) imposes specific requirements on employers with 50 or more full-time employees or full-time equivalents (FTEs). Employers must track employee hours, determine eligibility for healthcare coverage, and file annual reports like Form 1095-C and Form 1094-C. While this may seem straightforward, the actual tracking and reporting process is far more complicated due to different employment classifications, variable-hour employees, seasonal workers, and fluctuating employee status.

For many businesses, managing ACA compliance involves handling data from multiple sources, including payroll systems, time-tracking tools, and HR management systems. The complexity can increase further when dealing with issues like employee leave, waivers, and changes in employment status. This is where ACA-Track can make all the difference.

ACA-Track: Your Comprehensive ACA Compliance Solution

ACA-Track is a powerful, full-service solution that automates the collection, monitoring, and reporting of employee data related to ACA compliance. Whether you are handling employees in multiple coverage groups or managing data from multiple payroll systems, ACA-Track simplifies the entire process, reducing the potential for errors and ensuring you stay compliant with the law.

Key Features of ACA-Track

  • Integrated Data Collection: ACA-Track collects employee hours from multiple systems such as timekeeping software, payroll systems, and manual time sheets. This integration ensures that all data is accurate and up to date, including for variable-hour, full-time, part-time, and substitute employees.
  • Comprehensive Eligibility Tracking: ACA-Track monitors employee eligibility for healthcare coverage based on hours worked and other criteria, providing advance alerts when eligibility thresholds are met.
  • 1094-C & 1095-C Reporting: ACA-Track generates and files the necessary ACA forms electronically, ensuring that your business is always up to date with IRS requirements. This includes accurate code calculations and error-checking, eliminating the risk of costly penalties.
  • Audit-Ready Data: All employee ACA data is stored in a secure, easy-to-retrieve location, making it simple to respond to any IRS audit requests or state healthcare exchange inquiries.

How ACA-Track Simplifies ACA Compliance

One of the greatest challenges for employers is maintaining the accuracy of ACA reporting. Even small errors in data entry or reporting can lead to penalties and fines. ACA-Track eliminates this concern by offering advanced error detection and remediation features. If an error is detected in your data, ACA-Track immediately alerts you, allowing you to fix the issue before it becomes a bigger problem.

Additionally, ACA-Track supports multiple employer identification numbers (EINs), which is essential for larger organizations with different business units or subsidiaries. The software ensures that the correct data is uploaded to the right EIN, so you never have to worry about misfiled reports.

Dedicated Support Every Step of the Way

With ACA-Track, you’re not just getting software – you're getting a dedicated team of professionals to guide you through the ACA compliance process. Every ACA-Track client is assigned a dedicated account manager who offers direct, personalized support. Whether you're dealing with data discrepancies or IRS error corrections, your account manager will be there to assist you with every issue. In fact, ACA-Track has a proven track record of helping clients avoid penalties, even assisting non-clients with IRS penalty remediation.

The combination of powerful software, dedicated support, and seamless integration with existing systems makes ACA-Track the ideal solution for businesses of all sizes looking to simplify ACA compliance.

Stay on Top of ACA Compliance with ACA-Track

With the ACA regulations constantly evolving, businesses must stay vigilant to ensure they remain compliant. ACA-Track is designed to handle these complexities, giving you peace of mind knowing that your ACA compliance is being handled efficiently and accurately. If you’re ready to streamline your ACA reporting process and reduce the risk of penalties, it’s time to explore About ACA-Track and see how this innovative platform can help.